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Create A4 Manilla Folders with the following labels:

Current Bills to be Paid (Accounts Payable)

Data Entry (Paperwork to be processed)

Remittance Advices (Payment information from your debtors)

Credit Card Statements (Include a list of reoccurring expenses)

Bank Statements (Include a list of reoccuring direct debits)

Debt Collection (Information collected about overdue payments)

Clients to be Invoiced (Accounts Receivable)

Current Client Quotes

Questions and Queries for the Bookkeeper



Design a Business Invoice that includes your Logo and Banking Details which will help you get paid on time

Use a red pen to make notes on your bank and credit card statements relating to any odd expenses i.e. expenses such as Staff Gifts or Client Entertainment

Always use a Company credit card for all business related expenses and keep your personal expenses separate

Ask your Accountant which documents will be needed at the end of the year and maintain a separate folder for each type to save yourself from having to source these files later (i.e. Bank Statements, Vehicle Leases etc)


Confirm whether your business needs to register for GST and if so, take the appropriate steps with the ATO to ensure you receive Business Activity Statements


Establish a Chart of Accounts and determine if your Accounts list provides you with accurate list of Expenses, Liabilities, Costs of Sales and Income breakdown


Setup an effective system for dealing with overdue accounts and maintain the same procedure each time you contact your overdue Debtors

Organise a reliable filing system to ensure that all Bills are paid within terms to your Creditors to help you avoid any late fees or penalties


Create checklists for the bookkeeping procedures you’ll use weekly, monthly, and quarterly and follow these every time you do your Books




Applying for an ABN

ABN Lookup Register

Australian Taxation Office

Business Victoria


Here are some tips on how to organise your Bookkeeping to ensure that you can keep your Business organised and compliance with the ATO. 

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